Columbus Compensation Association Bylaws
ARTICLE I - Name and Organization
Section 1 - The name of this organization shall be Columbus Compensation Association, hereafter referred to as "CCA" or "The Association" and is a 501(c)(6) nonprofit business league corporation organized under the laws of the State of Ohio. It is the organizers' intention to obey all applicable laws. Its Federal tax identification number is 31-1117241.
Section 2 - The business of the CCA normally shall be conducted in Columbus, Franklin County, Ohio. Meetings may be held elsewhere with the approval of a majority of the officers.
Section 3 - No part of the income, assets, or tax benefits of CCA shall ever inure to, or for the benefit of, or be distributed to its members, officers, committee chairs/members, or other private persons, except the Association shall be empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the exempt purpose for which it was formed.
ARTICLE II - Purpose
Section 1 - The purpose of CCA is to foster and encourage growth of professional compensation practices and principles within its membership. The term "compensation" hereinafter includes cash and non-cash (benefits) remuneration.
Section 2 - CCA will provide a forum for compensation professionals to:
A. Sponsor educational programs on compensation that will enhance and further the understanding of the membership regarding traditional principles and current trends.
B. Encourage the practice of professional ethics related to the field.
C. Support the exchange of compensation related information.
ARTICLE III - Membership
Section 1 - Membership is open to anyone who agrees to support the purpose of CCA and has a human resource affiliation. Two types of membership are available: Professional and Student
A. Professional members are current or aspiring human resources professionals working in compensation, benefits, work-life, and/or total rewards.
B. Student members are enrolled at a college or university as a full-time undergraduate or graduate students and are not employed in a full-time position.
Section 2 - Memberships are awarded to individuals and are non-transferrable. Each member is entitled to cast only one vote for any or all voting issues brought before the general membership. There is no limit to the number of members from a company.
Section 3 - Prospective members should submit to the Vice President Membership a membership application expressing their interest in joining. In addition, said membership application should include company function, location, and industry.
Section 4 - The Vice President Membership will ensure that all necessary information is obtained from a prospective member before granting membership.
Section 5 - Membership may continue provided:
A. A member does not violate the association's bylaws.
B. A member pays the annual membership dues in a timely manner.
Section 6 - If any member fails to meet any one of the membership requirements, said member shall be notified in writing of their bylaw violation(s) and pending loss of membership. The notified member will have at least sixty (60) days from the date of notification to respond. Unless an officer's review of any response determines otherwise, loss of membership will occur at the end of that fiscal year.
ARTICLE IV - Officers
Section 1 - The governing body of the association shall consist of five (5) officers: president, vice president programming, vice president membership, secretary, and treasurer.
Section 2 - A candidate for office must be a CCA Professional member for at least one (1) year immediately prior to assuming office, unless approved by a majority vote of the officers. Student members cannot be candidates for office. The officers may not be elected to more than two successive terms in the same position. A candidate must agree to assume the full responsibilities of the office.
Section 3 - A nominating committee consisting of at least the current president and immediate past president will determine a slate of officers to present to the general membership for election.
All members will be notified in writing of the recommended slate of officers at least two (2) weeks prior to the general membership meeting held in the fourth calendar quarter.
Section 4 - The election shall be by secret ballot vote and will be determined by a majority vote of members present. In the event of a tie, the vote will be recast for the tying candidates.
Section 5 - The elected term of each office shall be for two (2) calendar years commencing on January 1, following the election.
Section 6 - An officer may resign their office by submission of a letter to the President.
Section 7 - In the event of a vacancy in the office of an elected officer, the board shall fill the position within sixty (60) days by an appointment and majority vote of the remaining officers.
Section 8 – The Past President shall serve a two (2) year term.
Section 9 - The duties of the officers are:
A. The president shall: (1) call and preside at general membership meetings, (2) supervise committee chairpersons' activities, (3) call and preside over officer meetings, (4) approve appropriate disbursement of funds in a timely manner, (5) appoint and preside over the nominating committee, (6) be responsible for initiating an audit of the association's financial records to be accomplished by the end of February each year and to communicate the results to the general membership, (7) perform all necessary acts usually incident to the office of president in an association of this character.
B. The vice presidents of programming and membership shall: (1) assist the president as required, (2) perform duties of the president in their absence.
Programming: Develop and arrange for educational and informative programming related to current trends in compensation, benefits, and total rewards. Plan presentations for general membership meetings and special events.
Membership: Recruit and represent CCA to prospective new members. Process new member applications. Manage the annual membership drive and maintain membership records including membership roster.
C. The secretary shall (1) record and maintain the proceedings of officers and general membership meetings, (2) collect all past meeting and board minutes for the Association and make sure the records are passed to all future Boards, (3) handle such correspondence as required by the officers, (4) turn over all records to successor by January 1, (5) provide secondary support to CCA web site.
D. The treasurer shall (1) have custody of all securities of the association, (2) disburse funds in a timely manner upon receipt of proper authorization, (3) maintain regular accounting records of the association, recording receipts and disbursements using basic accepted principles of accounting, (4) grant immediate access to the financial records for periodic audits upon request by the officers, (5) deposit monies in a bank approved by the officers, (6) prepare a financial report for presentation at each officers’ meeting, (7) prepare and submit an operating budget for the year to the officers by the end of the first quarter, (8) perform all necessary duties usually pertaining to this office, (9) turn over the financial records to successor by January 31.
ARTICLE V - Committees
Section 1- Chairpersons will be appointed by the officers to serve in various positions.
Section 2 - A Chairperson will be eligible to vote at officers' meetings on any issue.
Section 3 – A Chairperson must be a Professional CCA member. Student Members may not be appointed Chairperson but may serve on committees.
Section 4 - Each Chairperson may select a committee of members from the general membership.
Section 5 - The appointed positions include:
A. Communications Chairperson: Responsible for communicating CCA events and activities to members. Coordinates and compiles items, and the publication and distribution of newsletter. Responds to and/or routes all e-mail communications to the appropriate chair for response/resolution. Facilitates all outgoing, mass e-mail communications. Responsible for CCA marketing materials.
B. Professional Development Chairperson: Coordinates seminars designed to assist HR, Compensation or Benefits professionals in developing and broadening their skills in Total Rewards. Determines WorldatWork Certification Courses, development topics (i.e., Building Blocks), selects speakers, and location and reservation requirements. Interfaces with WorldatWork liaison and Local Network partners.
C. Technology Chairperson: Manages the CCA website. Ensures timely updates to website. Posts open position information on web site. Advises Board on technology issues and recommends technology enhancements. Maintains integrity of membership data.
D. Facilities Chairperson: Manages meeting site arrangements and contracts. Responsible for meeting reservations and check-in process. Reconciles payments with registrations and collections.
ARTICLE VI - Confidentiality/Protection of Information
Section 1 - Distribution of confidential association information by a member to outside sources is prohibited.
Section 2 - Distribution of association information shall be administered solely by the officers.
ARTICLE VII - Meetings of General Membership
Section 1 - At a duly called meeting, the vote of the majority members present shall determine any issue except an amendment to the bylaws (see Article X - Amendments). Student members may not vote.
Section 2 - Special meetings of the members may be held at any time upon the call of the officers, or upon request of twenty-five percent (25%) or more of the members in writing, briefly stating the purpose, provided notice is given in accordance with the provisions of Article VII, Section 3.
Section 3 - Written notice of a general membership meeting of the association, including time and place, shall be given to each member at least five (5) days prior to the date of such meeting. Notices of special meetings shall briefly state the purpose.
Section 4 - Whenever conflicts or disagreements arise concerning the conduct of business during any meeting, Robert's rules of order, as amended, shall govern--except where they conflict with the bylaws, in which case the provisions of the bylaws shall control.
ARTICLE VIII - Dues
Dues shall be collected for the purpose of paying expenses incurred by the association.
Section 1 - The officers will determine the amount of all dues revisions.
Section 2 - Dues are payable in a timely manner as determined by the officers.
Section 3 - No refund of dues is to be made for any reason.
Section 4 - Any dues paid in the fourth quarter of any year will satisfy the dues for the following year.
Section 5 - In the event the association is dissolved or disbanded, any remaining funds within the treasury will be contributed, once all financial obligations of the Association are satisfied, to a non-profit organization decided by the board.
ARTICLE IX - Interpretations and Enforcement
Section 1 - Interpretations and enforcement of the intent of these bylaws shall be the responsibility of the officers.
Section 2 - It is intended that these bylaws and the conduct of the association shall be in compliance with all applicable statutes.
ARTICLE X - Amendments
Section 1 - These bylaws shall be ratified and may be amended by either in-person or electronic voting of the membership.
A. In-person voting requires the concurring vote of two-thirds (2/3) of the membership present, provided copies of the proposed document have been sent to all members at least fourteen (14) calendar days prior to the meeting at which the proposed document is to be considered.
B. Electronic voting requires the concurring vote of a majority (51%) of membership who cast votes provided copies of the proposed document have been sent to all members at least fourteen (14) calendar days prior to the opening of the voting period.
Section 2 - These bylaws, and any amendments thereto, shall take effect immediately upon adoption.
Section 3 - It is intended that these bylaws and the conduct of the association shall be in compliance with all applicable statutes.
*These bylaws were approved by electronic vote March 1, 2024.